AI spend analysis
Upload any volume of invoices. The AI extracts products, quantities and prices, then aggregates total spend per product and per supplier.
Procurement software for UK SMEs
Win better supplier prices, without a procurement team.
Purchasing Portal turns your supplier invoices into competitive tenders, gets suppliers bidding against each other, and checks every invoice afterwards so you never quietly drift back to overpaying.
Now onboarding founding clients across UK food & bakery manufacturing
What could you be saving?
Estimate
£
Illustrative annual saving
£75,000
Typically £45,000 to £105,000 a year
Illustrative only, based on a 6–14% saving on tendered spend. Your actual figure depends on category, volumes and how recently prices were last tested.
Reads any invoice, any format
Connects to Xero & QuickBooks
UK GDPR compliant, read-only
We only get paid when you save
The quiet cost
Most SMEs overpay, simply because nobody has the time to check.
Running a proper tender takes days of gathering invoices, chasing quotes and comparing apples with pears. So prices go un-tested for years, and suppliers know it.
Days
Lost to invoice admin
Pulling together a year of supplier spend by hand is the most time-consuming part of any tender. It is why most never happen.
Apples
Compared with pears
One supplier quotes per case, another per unit, a third per pallet. Without normalising it, you cannot see who is actually cheapest.
Drift
Back to overpaying
Even after a good deal, prices creep up invoice by invoice. Without monitoring, the saving you fought for quietly disappears.
How it works
Four steps from spend to savings.
The AI does the heavy lifting at every stage. You stay in control, with a human review step before anything goes to suppliers.
Connect or upload
Link Xero or QuickBooks, or drop in PDFs, spreadsheets and CSVs. The AI reads every invoice and builds an accurate picture of what you buy and what you pay.
Launch a tender
Purchasing Portal drafts the request for quote from your real spend. Invite suppliers, who quote on a clean, validated form. No messy spreadsheets.
Let them compete
Run an optional reverse auction. Compare every quote normalised to a true cost per unit, then get a plain-English AI recommendation on where to push.
Lock it in, stay protected
Agree your prices. From then on, every future invoice is checked automatically against what was agreed, and any overcharge is flagged.
The product
Your spend, finally legible.
Every invoice read, every product matched across suppliers, every line ranked by spend. This is the picture Purchasing Portal builds for you, automatically, ready to take to tender.
Purchasing Portal
Invoice Intelligence
Sample data · 12 months to May 2026
Total spend£284,610
Suppliers23
Unique products318
Top-3 concentration61%
ProductSuppliersPrice / unitAnnual spendTrend
Ground AlmondsBako£8.90 / kg£31,420→ 0%
Unsalted ButterBrakes£6.42 / kg£22,310↓ 2%
Caster Sugar — White RefinedBako · Booker£1.18 / kg£18,940↑ 4%
Cake Boxes 10" WhiteBidfood£0.84 / each£14,760↑ 9%
Greaseproof PaperBunzl£2.15 / roll£6,180↑ 3%
Illustrative screen. Figures and suppliers shown are sample data, not a real client account.
Everything in one place
Find the savings. Run the tender. Protect the result.
A complete procurement toolkit built for businesses without a buying department.
Find the savingsTurn messy invoices into a clear spend picture
AI-built tenders
Drop in a quote sheet, invoice or purchase order in any format. Purchasing Portal reads it and pre-populates your tender, flagging anything to review.
Accounting integration
Connect Xero and QuickBooks Online to pull purchase invoices automatically, including the attached PDFs. Read-only, never written back.
Xero live firstRun the tenderGet suppliers competing on a level field
Supplier management
Keep your supplier database in one place with categories and history. Assign suppliers to each tender with a unique link, no login required.
Clean quote submission
Suppliers quote on a structured form with pack size, lead time and minimum order built in. Every quote comes back comparable, with no free-text mess.
Reverse auctions
Run a live, time-limited bidding event. Suppliers see the lowest price anonymously and bid lower, with overtime rules to keep it competitive.
Quote comparison
An automatic side-by-side table, normalised to true cost per unit, with the incumbent price as your baseline and the saving calculated per line.
AI recommendation memo
One click produces a professional, board-ready memo: best value overall, where the incumbent is still competitive, and clear negotiation guidance.
Anomaly detection
The system flags prices that look unusually high or low, pack sizes that do not match spec, and missing fields, before they cost you.
Protect the resultKeep the savings you worked for
Price compliance monitoring
Every purchase invoice is matched against your agreed price automatically. Overcharges are flagged to you with the exact amount and supplier.
Savings tracking
A live dashboard of total saved, by category and supplier, with downloadable reports you can take straight into a board meeting.
Price increase management
When a supplier asks for an increase, see the impact instantly. Approve, counter or reject, with the saving you locked in fully preserved.
Agreement generation
Post-tender, the system pre-fills your supply agreement from the results and sends it for e-signature. Signed copies stored against the client.
On the roadmap
The bit competitors miss
A good price is only good if it lasts.
Most procurement tools stop at the tender. Purchasing Portal keeps watching. Every invoice that arrives is checked against the price you agreed, so the moment a supplier slips a rise through, you know.
- Automatic invoice-by-invoice checking
- Overcharges flagged with the cash amount
- Raise a dispute straight from the portal
Two ways to work
Run it yourself, or let us run it for you.
Whichever you choose, the goal is the same: pay less, and keep paying less.
Self-serve software
Purchasing Portal
From £99 / month
For teams and consultants who want to run their own tenders, with the AI doing the heavy lifting.
- Unlimited spend analysis and tenders
- Reverse auctions and quote comparison
- Accounting integration and AI memos
- Price compliance monitoring
Parallel Purchasing Services
We run it for you
Pay from savings
Our concierge service: a low monthly retainer plus a share of what we save you. If we do not save you money, you do not pay the share. Ideal if you have no time and no buyer in-house.
- We run the full tender end to end
- Ongoing supplier and price management
- We push back on every price increase
- Savings reported in plain English
Why Purchasing Portal
Enterprise procurement power, sized for an SME.
The big platforms cost thousands a month and assume you have a procurement department. We do not.
AI-native, not bolted on
Upload an invoice in any layout and it just works. No rigid templates, no manual re-keying, no setup project.
Compliance built in
The ongoing invoice checking that protects your savings is core, not a costly add-on most rivals do not offer at all.
Built for the UK
GBP throughout, UK GDPR, UK court jurisdiction and Xero-first integration. Made for how UK SMEs actually trade.
Honest, simple pricing
From £99 a month for software, or pay from savings on concierge. No five-figure platform fees, no lock-in.
Questions
Good to know.
How much can I really save?
It depends on the category and how recently your prices were last tested, but tenders on previously un-tendered spend commonly return a high single-digit to low double-digit percentage saving. The estimator at the top of the page gives an illustrative figure for your spend, and a demo will give you a far more accurate view once we have seen your real invoices.
Do I need to know about procurement?
Not at all. Purchasing Portal is built for owner-managers, finance and operations people without a dedicated buyer. The AI drafts the tenders, compares the quotes on a true like-for-like basis and writes the recommendation. If you would rather not touch it, the concierge service runs the whole thing for you.
Which accounting systems do you connect to?
Xero first, then QuickBooks Online, with Sage on the roadmap. The platform pulls your purchase invoices and reads the attached PDFs to build an accurate spend picture. You can also upload invoices directly as PDF, Excel or CSV without connecting anything.
Is my data safe?
Yes. Accounting connections are strictly read-only, your data is held in UK and EU regions, and we comply with UK GDPR and the Data Protection Act 2018. We never write anything back to your accounting system.
What does it cost?
Self-serve software starts from £99 per month. The concierge service is a low monthly retainer plus a share of the savings we find, so the bulk of what you pay only ever comes out of money you would not otherwise have saved.
How is this different from the big procurement platforms?
Enterprise tools like the well-known platforms are powerful but expensive and complex, and they assume you have a procurement team to drive them. Purchasing Portal is simpler, far cheaper, AI-native, and includes ongoing price compliance monitoring that most do not. It is designed for SMEs, not multinationals.
Founding clients welcome
Find out what you are overpaying.
Book a short demo. Bring a few recent invoices and we will show you, on your own numbers, what a tender could return.